Official transcripts may be ordered in electronic or paper form. Official transcripts are printed on official transcript paper, bear the University Seal and include the University Registrar's signature. Upon request, official transcripts can be sent to students, alumni, other institutions, employers or organizations. Official paper transcripts are provided in a sealed envelope and must remain in the unopened, sealed envelope until presented to the other institution, employer or organization. Electronic transcripts are official only when sent directly to the intended recipient.
Transcripts are ordered through Parchment Exchange. This service offers paper or electronic transcripts.
If you need the current term grades to appear on your transcripts, make sure to place the order after all grades have been finalized for the term. Please refer to the Student Planning Calendar for the date when all grades are finalized.
If you are a recent graduate and need your degree to appear on your transcripts, check your Poly Profile to see if your degree has been conferred before ordering your transcripts.
Students who are currently enrolled in Cal Poly classes or whose last term of attendance was not more than eight quarters from present term.
Order official transcripts using Parchment Exchange on your my.calpoly.edu portal.
Recent students. If your Portal password has expired, you will need to reset your password by calling the ITS Help Desk at 805-756-7000, to be able to log on to your my.calpoly.edu portal.
Transcripts are $10 each.
Students who have not attended Cal Poly in more than eight quarters.
Transcripts are $10 each.
Students who enrolled through Continuing Education or Open University will follow ordering instructions for Former Student.
An Unofficial Transcript is one that does not bear a University Seal, but contains all of the relevant academic information of course completion, grades and GPA from Cal Poly. Unofficial transcripts are typically used by students for informational purposes.
Cal Poly only offers Unofficial Transcripts via the Student Center to students with access to the my.calpoly.edu portal. Former students who have not attended for eight quarters or more do not have access to unofficial transcripts.
Access your Unofficial Transcripts through your my.calpoly.edu portal and the Student Center. You will find your Unofficial Transcript under "Student Records" drop down. Students have the ability to view and download PDF of their Unofficial Transcripts.
Only students who do not have the ability to order transcripts electronically can request transcripts in writing. Processing time for a written request is 15 business days once received.
Your request must include the following information:
Name (and any former names used while at Cal Poly)
Student ID (Empl) Number
Dates of Attendance
Major
Degree(s) Earned
Signature
Mail Requests to:
Office of the Registrar
Cal Poly State University
1 Grand Avenue
Building 1, Room 222
San Luis Obispo, CA 93407-0033
Please call for cost and payment method, 805-756-2531.
You can choose the Overnight Delivery option when ordering transcripts through Parchment.
If you do not fall into one of these three categories, DO NOT submit a Verification Letter Request. Instead, please use the "Share My Information" option found under the "Academics" Tab of your Cal Poly Portal.
Please direct questions regarding transcripts to transcripts@calpoly.edu
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Phone: 805-756-1111
